Clinic Policies and Insurance
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Fee Schedule
Visit Type
Adult 18+
Child (5–12)
Adolescent (12–17)
Initial Evaluation
$400
60 minutes
$400
90 minutes
$400
120 minutes
Follow-Up Visit
$200
25 minutes
$425
25 minutes
$425
25 minutes
Therapy Session
$XXX
50 minutes
$XXX
50 minutes
$XXX
50 minutes
Initial Evaluation
Adult 18+: $400
60 minutes
Adolescent (12–17): $400
90 minutes
Child (5–12): $400
120 minutes
Follow-Up Visit
Adult 18+: $200
60 minutes
Adolescent (12–17): $425
90 minutes
Child (5–12): $425
120 minutes
Insurance and Your Costs
Ascent Psychiatry is in-network with payors listed here. We bill your insurance directly for covered visits. You are responsible for your plan’s copay, coinsurance, and deductible.
Additional Services
The following services are completed by your Care Navigator, and included WITHOUT any charge:
Intake and Followup
Care, testing, and prescription coordination
Medical Record Requests
Insurance benefit verification, referrals, and prior authorizations
The following services are completed by the doctor, and charged at a rate of $50 per 15 minutes. You will not be charged without your approval:
- Some services may not be covered by your insurance plan. When a service is not covered, it is charged at $50 per 15 minutes. You will always be told the cost in advance and will not be charged without your approval.
- Family Meetings or Third Party Discussions
- Forms/Letter Completion
Clinic Policies
Intake with Care Navigator:
Before your first appointment, your Care Navigator will collect information by phone to help prepare your doctor. If you prefer, we can also send you the questionnaires by email or through the Patient Portal. This includes background details, medical history, and logistical information. This will help you make the most of your time with the doctor, and does not replace your clinical evaluation.Your First Appointment:
Your First Session will be a comprehensive psychiatric evaluation with a psychiatrist and typically lasts 60 to 90 minutes. Your provider will take an in-depth history, discuss all your questions/concerns, and review next steps. Medication options will be discussed if clinically appropriate. Prescriptions are not guaranteed at the first visit, especially for child or adolescent patients.Follow-Up Appointments:
These focus on ongoing care, and vary in length based on your clinical needs. The frequency of visits are determined collaboratively between you and your provider.Additional Care:
Your provider may recommend additional evaluations, laboratory testing, or coordination with other healthcare providers as part of your treatment plan.
Services for Minors:
Ascent Psychiatry provides psychiatric services to children and adolescents. A parent or legal guardian must provide consent for treatment and is …responsible for scheduling, communication, and any copays, coinsurance, or deductibles. Please provide the insurance information of the policyholder. Appointments may include the child, the parent /guardian, or both, depending on clinical needs as determined by your provider.
Payments
We verify your insurance benefits before your first appointment. Copays are due at the time of each visit. After your insurance processes a claim, you will receive a statement for any remaining coinsurance or deductible amount.
We accept major credit cards, debit cards, and HSA/FSA cards. All patients are required to keep an active card on file to secure appointments. This card may be used in accordance with the practice’s payment and cancellation policies, including charges for missed appointments or late cancellations.
Your insurance responsibilities
Please keep your insurance information current and let your Care Navigator know right away if your coverage changes. If your plan changes to one we do not accept, we will help you plan a transition of care.
Cancellations/Missed Appointments
We require at least 48 business hours notice to reschedule an appointment. Business hours are Monday through Friday, 9 AM to 5 PM EST, excluding holidays. If 48 business hours notice is provided, there will be no fee or charge to reschedule.
If less than 48 business hours notice is given, or you miss your appointment, a $50 late-cancellation fee will be charged to your card on file. There is no fee when you give at least 48 business hours’ notice. Insurance does not cover missed appointments.
If you arrive late for an appointment, there is a grace period (10-minute grace for 25 minute appointments, 15-minute grace for 60 minute appointments). Your provider will see you for the remaining time. After the grace period, the visit is treated as a missed appointment and the $50 fee applies.
Medical Insurance
Ascent Psychiatry is in-network with payors listed here. We submit claims to your insurance on your behalf. Coverage and costs depend on your specific plan; we will share what we learn during verification, but final coverage is determined by your insurer.
Emergencies
Ascent Psychiatry does not provide emergency or crisis services.
If you are experiencing an emergency, including thoughts of self-harm, thoughts of suicide, or thoughts of harming others, please call 911 or 988 (Suicide & Crisis Lifeline), and go to the nearest Emergency Department.
If you receive emergency or hospital care, we are happy to continue your treatment afterward. When possible, please have any relevant hospital or emergency room records forwarded to our office.
Prescription of Controlled Medications
Our Physicians and Providers at Ascent Psychiatry are able to prescribe Controlled Medications. Controlled Substances are subject to additional requirements under State and Federal law, and prescription is at the sole clinical discretion of the provider.
If Controlled Substances are prescribed, additional evaluations, laboratory testing, or an in-person examination may be required before a prescription is provided. As a telehealth practice, we may require you to complete an in-person examination.
If you have prior medical records, test results, or pharmacy history, please share these so your provider can review them before or during your visit.
If you are seeking an urgent prescription for a controlled medication, Ascent Psychiatry may not be the right fit. Your visit is billed to your insurance whether or not a medication is prescribed, and you remain responsible for any copay, coinsurance, or deductible.
Contacting Your Provider
Your personal Care Navigator is your main point of contact for scheduling, care coordination, and any general questions. They can assist with next steps, follow-ups, forms, and help you understand what to expect. You can reach your Care Navigator by phone or email, and they typically respond within the same or the next business day.
You can also contact your doctor by email. They will typically respond to emails within 2-3 business days. For topics that are not best discussed via email, your physician may direct you to book a phone call or follow-up appointment. Those services may be billed to your insurance, and your usual cost-sharing would apply.
Please note, our team responds to messages and calls during regular business hours, Monday – Friday, 9 AM to 5 PM EST, excluding holidays. Messages received outside of business hours will be addressed on the next business day. For your safety and privacy, we do not use text messaging or social media for communication.
Termination of Care
You may end your care with Ascent Psychiatry at any time. We recommend scheduling a final appointment to discuss your transition plan, review any ongoing medications, and receive referrals if needed. If you authorize, we can also help coordinate the transfer of Medical Records to other providers.
Ascent Psychiatry also reserves the right to discontinue services for any reason, including but not limited to:
- Missed Appointments: If you miss or cancel 3 appointments within 12 months, we may not be able to continue your care.
- Non-compliance with Treatment: Repeatedly not following your treatment recommendations or medication instructions
- Disrespectful Behavior: Verbal abuse, threats, or inappropriate conduct toward staff or providers
If we discontinue services, you will receive written notice, a summary of your care, and referrals to other providers when clinically appropriate.
Choosing a psychiatrist is a meaningful decision. That’s why we’re committed to making every visit count, with a level of access, attention, and expertise you won’t find in a traditional practice.
At Ascent, you’re not just a patient.
You’re the reason we do this.
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